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Production Specifications

When requesting produced data from opposing counsel or responding to requests for data by opposing counsel during discovery, there are important specifications to consider. Following are recommended production specifications for efficient data processing in standard review platforms.

In short, Production Specifications are:

  1. The digital format of electronic records production
  2. The data fields to be provided

 


 

A. Digital format of electronic records production

Recommended production formats

Preferred: 

Individual PDFs named by starting Bates number with a delimited load file containing metadata fields and paths to the PDFs, any included natives, and TXT files. These load (or index) files are typically DAT or CSV file types.

Secondary preference:
An imaged Summation or Concordance export that contains an imaged load file (OPT, LFP, DII).

Other acceptable production formats

Imaged production:
Bates-stamped images with associated metadata fields and searchable text files. These image files should be provided as TIF, JPG, PNG, or PDF with the associated image load file (commonly OPT, LFP, or DII). An additional data load file containing all coding, metadata, and Bates numbers should also be included. These files are typically DAT, CSV, or TXT.

Imaged and native production:
A hybrid approach where the production is predominantly images but specified file types that donít convert cleanly to image format, such as MS Excel spreadsheets (XLS) or audio files (WAV, WMV, MPG), are produced in native.  The same loads files as mentioned in the imaged production should be included with the addition of a native path in the data load file.

 


 

B. Data fields: Production, metadata, and custom fields

When considering the data fields you would like to be produced or receive from opposing counsel, the following fields can be exported and produced through Nextpoint:

Production Fields

Email / Attachment / Loose File

BATES_START

All

BATES_END

All

ATTACH_START

Email/Attachment

ATTACH_END

Email/Attachment

ATTACH_IDS

Email

ATTACH_COUNT

Email

PARENT_ID

Attachment

NATIVE_DIR

Included Natives

NATIVE_FILE

Included Natives

TEXT_FILE

All

TEXT_DIR

All

PGCOUNT

All

MD5HASH

Included Natives

 


 

C. Choice of production delivery

The choice of production delivery is guided by considerations of volume, cost, schedule (e.g., rolling productions), and data security.

Standard media options are:

  1. Nextpoint electronic exchange or other file sharing service
  2. CD/DVD
  3. External hard drive

If you have any questions about these production specifications or other specifics of Nextpoint, please reach out to our support team at support@nextpoint.com or call 888.929.NEXT.

 

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