Searchable Coding Fields

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To search in a particular coding field, enter the name of the field, a colon, and the text.  For your reference, we've compiled a list of all the possible fields built into Nextpoint that you can search.  When you create a new custom field, you can use this same syntax to search that field.

 extracted_metadata:file_size:420151

Field Name

Search Name

Field Set Values

Search Syntax Examples

Built-in Application Fields

Review Status

review_status

Not Reviewed, Requires Follow-up, Responsive, Non-responsive

review_status:"not reviewed"

Privileged

privileged

True, False, Unset

privileged:true, privileged:false, privileged:unset

Confidentiality

confidentiality

 

confidentiality:"confidentiality type"

Redacted

redacted

True, False

redacted:true

Bates Stamped

bates_stamped

True, False

bates_stamped:true

Folder

folder

 

folder:"full folder name", folder:LN

Responsive Issue

label

 

label:"full issue name", label:LN

Bates Number

bates

 

bates:bates000001

Bates Range

bates

 

bates:[bates000001 bates000999]

Shortcut 

shortcut

 

shortcut:px773

Bates Start

bates_start

 

bates:bates000001

Bates End

bates_end

 

bates:bates000001

Author

author

 

author:"Lastname, Firstname"

Document Type

document_type

 

document_type:Email

document_type:"Email Attachment"

Title

title

 

title:"document title" 

Subject

(maps to title field)

 

title:"document title"

Description

(maps to title field)

 

title:"document title"

Filename

(load file image page command)

   

Page Count

n/a

   

Document Date

document_date

 

document_date:2007-07-13 (docs with this date)

document_date:<2007-07-13  (docs before this date)

document_date:>=2007-07-13 (docs on or after this date)

document_date:[2007-07-13 2007-09-04] (docs between these dates)

document_date:july 13, 2007  

document_date:<july 13, 2007  

document_date:>=july 13, 2007 

Custom Fields (metadata that can be added, removed or modified by users in Settings):

Custom Field Range

email_datetime

 

custom_field_name:[10 20] *We currently support numeric custom field range searches bounded in square brackets only

Email Date/Time 

email_datetime

 

email_datetime:"Thu, 17 Oct 2002 13:23:12"

Mailbox Custodian

mailboxes_custodian

 

mailbox_custodian:"Lastname, Firstname"

Author / From

Recipients / To

author

recipients

 

author:username@emailaddress.com

recipients:username@emailaddress.com

CC

cc

 

cc:username@emailaddress.com

Mailbox Path

mailbox_path

 

mailbox_path:"Company/Chicago Office/Personal Folders/Inbox"

Mailbox File

mailbox_file

 

mailbox_file:MAILBOX.PST

BCC

bcc

 

bcc:username@emailaddress.com

Nextpoint System Data (metadata automatically applied to all documents, static/unable to be modified):

Nextpoint Import Batch #

batch

batch_id

 

batch:1

Nextpoint Import Batch # Range

batch

batch_id

 

batch:[1 5]

Nextpoint Document ID

id

 

id:312

Nextpoint Document ID  Range

id

 

id:[312 400]

Extracted Metadata Fields (metadata automatically extracted from files, when available):

Password Protected

extracted_metadata:password_protected True, False 

extracted_metadata:password_protected:true 

Title

extracted_metadata:title  

extracted_metadata:title:"Document Title"

Creation Date

extracted_metadata:creation_date  

extracted_metadata:creation_date:"Thu, Oct 17 13:23:12 2002"

Encrypted

extracted_metadata:encrypted True, False

extracted_metadata:encrypted:true

Collection 

extracted_metadata:collection True, False

extracted_metadata:collection:true

File Size

extracted_metadata:file_size    

Width PTS

extracted_metadata:width_pts  

extracted_metadata:width_pts:622.08

Producer

extracted_metadata:producer  

extracted_metadata:producer:"Lastname, Firstname"

Author

extracted_metadata:author  

extracted_metadata:author:"Lastname, Firstname"

Page Size

extracted_metadata:page_size  

extracted_metadata:page_size:"622.08 x 792 pts"

Height

extracted_metadata:height  

extracted_metadata:height_pts:792

Pages

extracted_metadata:pages  

extracted_metadata:pages:8

Creator

extracted_metadata:creator  

extracted_metadata:creator:"Lastname, Firstname"

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