Working with Video Transcripts in Prep

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Nextpoint allows for the import and management of transcripts and their associated video (if any). Outlined below are instructions outlining how you can import transcripts, associated videos, and exhibits, and work with same

Import Your Deposition Transcripts

Follow this link to learn how to upload your depositions in detail. To summarize the instructions, click on the TRANSCRIPTS tab, then click the "Import Transcripts" button.

If the deposition file resides on your local drive, select "Add File From Computer" to your deposition (or .zip file if uploading multiple depositions). If it has previously been uploaded to your File Room, select "Add File From File Room".

We accept ASCII, PTF, PTX, PDF, LEF, or CMS filetypes. 

Upload Your Video Sync File

Navigate to the DEPOSITIONS tab and click on the deposition you uploaded (highlighted in blue).

In the upper right, click on More OptionsEdit.

In Video Sync Info, click on Import Deposition.

Drag and Drop your sync file or choose from the File Room (we accept dvt/xml, cms, sbf, vid, or svi sync files) and click Import Deposition.

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Upload Your Transcript Videos

To upload your video, click on the DEPONENTS tab and click on your desired deponent transcript. In the upper right, click on More Options > Edit.

In the Video Info section, click Import Video.

Drag and Drop your video or "Add File From File Room" (we accept mpg, mpeg, mov, mp4, avi, or wmv files) and click "Import Video".

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When your video finishes processing, you will have an option to stitch them together under 'Deposition Presentation Video'.  Complete this stitching process, and then moving forward, you will have the ability to watch the video clips alongside the transcript text.

Additionally, you will now see the Theater icon Theater_icon.png next to your Transcript under the DEPONENTS or PROCEEDINGS tabs. 

Designate Testimony
Watch Video Clips While Reading the Transcript Text

From the Designations box on the right side of the page, browse and Choose a Folder or Issue from the dropdown. From the dropdown options, choose one of the Folders that has an * next to it (* indicates active designations).

Click on the play icon Play.png next to the video designation you'd like to view and your video will start playing in the window in the upper right corner. Click on the notes icon Notes_icon.png to add important information regarding the specific clip. Click the delete icon Delete_icon.png next to a designation to delete it.

Watch Full Screen Video Clips in Theater
Relate Exhibits to Your Transcript(s)

Nextpoint Prep allows you to link exhibits to transcripts in two ways.  You can relate a document to a deposition or proceeding transcript, and once a document is related, you can create hyperlinks within the transcript.

To relate exhibits to their associated transcript, first import the transcript via the DEPONENTS or PROCEEDINGS tabs. You can then import and relate the associated exhibits in one of two ways:

Import and Relate Via FolderImport and Relate Via Transcript Viewer

This option is beneficial for importing and relating multiple documents/exhibits:

  1. Navigate to MORE > Data > File Room and upload the transcript exhibits, Import accordingly.
  2. After import, create and apply a folder for the particular transcript's exhibits (e.g. "John Smith Exhibits").

    folder_of_exhibits.png
  3. Once the exhibits have been imported and the folder applied, navigate to the related transcript via DEPONENTS or PROCEEDINGS and click "Relate Folder" under the Related Documents drop-down. 

    relate_folder.png

  4. Select the folder of exhibits you would like to relate to the transcript, and click "Submit"

    relate_folder_2.png

  5. The documents/exhibits contained within the selected folder will then show as being related to the transcript in both the transcript viewer and from the DEPONENTS or PROCEEDINGS tab.



    related_to_transcript_3.png
Hyperlink Exhibits within Your Transcript(s)

After you have related a document to a transcript, you can add hyperlinks for quick access when viewing the transcript. Click on the  button to open the edit window. Enter the Names you would like to create hyperlinks for, then click Make Edits.

The Document Names will now appear as hyperlinks within the transcript.

  • Clicking on the hyperlinked title within the Related Documents section will toggle amongst each entry of that specific exhibit in the transcript.
  • Clicking on the hyperlink within the transcript will open that exhibit in a new tab of your browser.

working_with_transcript_hyperlinks_and_relations.png

  1. Import a new document to relate to the transcript.
  2. Click on the document name to jump to each entry of that particular exhibit in the transcript (when hyperlinked).
  3. Add or Edit hyperlinking to the document , or delete the relation .
  4. Open the document in a new tab of your browser.
  5. Insert text which should be hyperlinked within the transcript.
  6. View a list of all the related documents in a new tab of your browser.

Want to learn more about working with transcripts and videos? Contact your Account Director or our Client Support Team at support@nextpoint.com.

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