Below is a comprehensive list of all the metadata fields Nextpoint extracts per file type.
The second matrix shows which metadata fields Nextpoint extracts and maps from native files during processing, with checkmarks indicating which fields are available for each document type (Email, E-file, Attachment, etc.).
Quick Note: This only covers Nextpoint's native extraction capabilities. Metadata can only be extracted from present data and will only populate for available fields. Additional data can always be applied via a load file or overlay to populate other fields as needed.
Fields and Descriptions
| User-facing field name | Description |
| Author | Combined author field with priority order: Emails: Email Author E-files and attachments: Document Last Author, then Document Author |
| Subject/Title | Combined field displaying email subject for emails and title field for e-files and attachments. |
| Document Date | Combined date field with priority order: Emails: Sent date, then received date E-files and attachments: Modified date, then created date |
| Document Author | Author field extracted from native file metadata. |
| Document Last Author | Last "Saved By" field extracted from native file metadata. |
| Document Subject | Subject field value extracted from metadata of native file |
| Document Title | Title field extracted from native file metadata. |
| Page Count | Number of processed images for the document. |
| Document Type | Category of document based on origin: Email (natively processed email files), Attachment (files extracted from emails), or Efile (standalone documents not imported as ranged images with load file). Values can be overwritten by load file data. |
| File Name | Original filename of the native file. For email records, contains the email subject. |
| File Path | Full path of the original file. For loose file/native imports, shows original file location. For load file imports, read from mapped file_path field. |
| MD5 Hash | MD5 hash value of the native document for file integrity verification. |
| Shortcut | Multipurpose field capturing pathing, folder structure, or naming information about imported documents. |
| App Name | Application name extracted from native file metadata. |
| Last Print Date | Date the native file was last printed (Microsoft Office documents only). |
| Created Date Time | Creation date and time of the native file when imported without produced images. |
| Encrypted | Indicates whether the native document was encrypted at import (Yes/No). |
| Modified Date Time | Date and time the native file was last modified. |
| Email Date | Combined datetime field prioritizing email sent date, then email received date. |
| Email Delivery Date | Date when email was delivered in MM/DD/YYYY format. |
| Email Date Time | Time when email was received in HH:MM:SS format using local timezone when available. |
| Email Date Sent | Date when email was sent in MM/DD/YYYY format. |
| Email Time Sent | Time when email was sent in HH:MM:SS format using local timezone when available. |
| Email Date Received | Date when email was received in MM/DD/YYYY format. |
| Email Time Received | Time when email was received in HH:MM:SS format using local timezone when available. Defaults to Universal Time (UTC) when local timezone is not provided. |
| Recipients | All email recipients separated by semicolons. Exact format depends on email client address book and may include names, email addresses, and/or display names. |
| Email Message Id | Unique message identifier extracted from email metadata. |
| Email Author | Sender of the email message. |
| Email Received | Last server datetime when email was received. |
| Email Sent | Date and time when email was sent. |
| BCC | Blind carbon copy recipients for email. Multiple recipients separated by semicolons. |
| CC | Carbon copy recipients for email. Multiple recipients separated by semicolons. |
| Email Subject | Subject line of the email message. |
| File Extension | File extension of the processed document, derived from the original filename. |
| File Size | File size of the processed document in bytes. |
| Root Folder | For Loose File imports only. When importing files from the File Room, this captures the parent folder name of each imported file. Rather than storing the full file path, this field contains only the root folder name, relative to the folder selected during the import process. |
| Mailbox File | Filename of the mailbox archive from which the email was extracted (if applicable). |
| Mailbox Path | Full sequence of mailboxes and sub-mailboxes specifying the email's location within the mailbox structure. |
| Master Date Time | For all emails, the master date time is the email_sent date. If email_sent is not available, then use email_received. For all attachments of emails, the master date time is the master date time of their parent email. For all other documents, the master date time is the modified_date_time. If modified_date_time is not available, use created_date_time. |
Native Extraction by File Type
| User-Facing Field Name | Email (msg, eml) | Efile (General) | Attachment | Mailbox Container (pst, mbox) | Images | Multimedia |
| Author | ☑️ | ☑️ | ☑️ | -- | -- | -- |
| Subject/Title | ☑️ | ☑️ | ☑️ | -- | -- | -- |
| Document Date | ☑️ | ☑️ | ☑️ | -- | -- | -- |
| Document Author | -- | ☑️ | ☑️ | -- | -- | -- |
| Document Last Author | -- | ☑️ | ☑️ | -- | -- | -- |
| Document Subject | -- | ☑️ | ☑️ | -- | -- | -- |
| Document Title | -- | ☑️ | ☑️ | -- | -- | -- |
| Page Count | ☑️ | ☑️ | ☑️ | ☑️ | ☑️ | -- |
| Document Type | ☑️ | ☑️ | ☑️ | ☑️ | ☑️ | ☑️ |
| File Name | ☑️ | ☑️ | ☑️ | -- | ☑️ | ☑️ |
| File Path | -- | ☑️ | -- | -- | ☑️ | ☑️ |
| MD5 Hash | ☑️ | ☑️ | ☑️ | ☑️ | ☑️ | ☑️ |
| Shortcut | -- | ☑️ | ☑️ | -- | ☑️ | ☑️ |
| App Name | -- | ☑️ | ☑️ | -- | ☑️ | ☑️ |
| Last Print Date | -- | ☑️ | ☑️ | -- | -- | -- |
| Created Date Time | -- | ☑️ | ☑️ | -- | -- | -- |
| Encrypted | -- | ☑️ | ☑️ | -- | -- | -- |
| Modified Date Time | -- | ☑️ | ☑️ | -- | -- | -- |
| Email Date | ☑️ | -- | -- | -- | -- | -- |
| Email Delivery Date | ☑️ | -- | -- | -- | -- | -- |
| Email Date Time | ☑️ | -- | -- | -- | -- | -- |
| Email Date Sent | ☑️ | -- | -- | -- | -- | -- |
| Email Time Sent | ☑️ | -- | -- | -- | -- | -- |
| Email Date Received | ☑️ | -- | -- | -- | -- | -- |
| Email Time Received | ☑️ | -- | -- | -- | -- | -- |
| Recipients | ☑️ | -- | -- | -- | -- | -- |
| Email Message Id | ☑️ | -- | -- | -- | -- | -- |
| Email Author | ☑️ | -- | -- | -- | -- | -- |
| Email Received | ☑️ | -- | -- | -- | -- | -- |
| Email Sent | ☑️ | -- | -- | -- | -- | -- |
| BCC | ☑️ | -- | -- | -- | -- | -- |
| CC | ☑️ | -- | -- | -- | -- | -- |
| Email Subject | ☑️ | -- | -- | -- | -- | -- |
| File Extension | ☑️ | ☑️ | ☑️ | ☑️ | ☑️ | ☑️ |
| File Size | ☑️ | ☑️ | ☑️ | -- | ☑️ | ☑️ |
| Root Folder | -- | ☑️ | -- | -- | ☑️ | ☑️ |
| Mailbox File | ☑️ | -- | ☑️ | -- | -- | -- |
| Mailbox Path | ☑️ | -- | ☑️ | -- | -- | -- |
| Master Date Time | ☑️ | ☑️ | ☑️ | -- | -- | -- |
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