Nextpoint has the capability to directly connect several different external account types to your file room to ease the upload process and avoid risks of spoliation by minimizing data handling requirements. Select the external account type you want to link:
To upload files from your Dropbox account, first select the Dropbox icon.
Then you will need to click on the "Connect to Dropbox" button.
When connecting Nextpoint and Dropbox for the first time, you will be prompted to input your Dropbox credentials within a secure Dropbox window, rather than on Nextpoint's platform. This window is part of the Dropbox authentication process, ensuring that your login details are kept confidential and that only you can grant access to your Dropbox data. You may receive a warning message confirming that you trust Nextpoint as this is a new feature.
When you click the "Continue" button, you can add your Dropbox credentials or log in via a connected Google or Apple account.
You will also need to verify your account via two factor authentication to verify your credentials.
Once you have confirmed your login information, the folders in your Dropbox account will appear in the upload window in your file room.
Note
Only you will have access to your Dropbox even if there are other users within your database. Other users will not see or be able to access files from your Dropbox account that you do not upload to your file room.
Now that your external account is connected, select the folder(s) and/or file(s) you want to upload to your file room. If you want to add the files/folders to a specific folder in your file room, navigate to that folder first. You can also create a new folder by clicking the green create button.
Only recordings that are saved as Zoom cloud are available to upload into your file room and that is determined when the meeting is being recorded whether it’s saved locally or cloud
Once you are where you want the files to go in your file room, check the folder(s) or file(s) you want to upload and click the "Select #" button that indicates the number of files or folders you are uploading. Once you click that button, your upload will begin. The progress bar at the bottom of the upload window will indicate the upload's progress. When the upload is complete, your files should appear in your file room. Click the "Done" button on the bottom right corner of the upload window return to the original upload window.
How will Nextpoint maintain the file path of my data if I upload a nested folder?
When bringing in data from a nested location in a cloud storage location, Nextpoint will bring in the folder structure above that subfolder. No files but that contained in the uploaded subfolder will be added to your file room, but the folders above the nested folder will be recreated so that the file path will extract accurately.
If I have a shared premium/team Dropbox, what steps do I need to take to upload my data?
To add data from within a premium/team Dropbox account, you will either need to copy files into your personal folder for upload or share them with your personal folder in order to select them in the Nextpoint Dropbox window.
If part of my upload fails, what should I do?
If part of your upload fails, you can retry only the files that failed to upload by clicking on the orange "Retry" button on the bottom right of your upload window. This will avoid the need to upload the successfully added files to your file room again.
Are there limits to the number of files/folders I can upload at one time with Cloud Storage Integration?
Currently, there is a 15,000 file limit to Dropbox uploads, but we are actively working on increasing it.
There is also a known issue that affects searching within very large folders that contain a number of files and/or nested folders. In order to select all of the files/folders you may need to scroll down, wait for the set to load, scroll down again and wait for the set to load until you get to the end of the folder. This workaround should only be required temporarily.
To upload files from your Zoom account, first select the Zoom icon.
Then you will need to click on the "Connect to Zoom" button.
When you click the "Continue" button, you can add your Zoom credentials or log in via a connected Google or Apple account.
You will then need to "allow" Zoom (via an UppyLocal connection) to connect to your Nextpoint account. This permission is required by Zoom to allow you to view and upload files available in your Zoom account directly to your File Room.
Once you have confirmed your login information, the folders in your Zoom account will appear in the upload window in your file room.
Note
Only you will have access to your Zoom even if there are other users within your database. Other users will not see or be able to access files from your Zoom account that you do not upload to your file room.
Now that your external account is connected, select the folder(s) and/or file(s) you want to upload to your file room. If you want to add the files/folders to a specific folder in your file room, navigate to that folder first. You can also create a new folder by clicking the green create button.
Important Note
Only recordings that are saved to the Zoom cloud are available to upload into your file room via Zoom connection. Whether a recording is saved to the cloud or locally to a computer is determined when you start recording a meeting. Recordings saved locally need to be uploaded with the normal file upload process.
Once you are where you want the files to go in your file room, check the folder(s) or file(s) you want to upload and click the "Select #" button that indicates the number of files or folders you are uploading. Once you click that button, your upload will begin. The progress bar at the bottom of the upload window will indicate the upload's progress. When the upload is complete, your files should appear in your file room. Click the "Done" button on the bottom right corner of the upload window return to the original upload window.
When you finish uploading the necessary files from your Zoom account, you may log out by clicking on the "log out" link in the upper right corner of your upload window.
What should I do if I have trouble signing into my Zoom account?
This support article may help you troubleshoot Zoom sign-in issues.
How can I find my recordings in the file room after I upload them?
The default names of Zoom recordings may not be descriptive enough to help you identify a specific one and the foldering within the Zoom categorizes recordings by month. If you want more descriptive names for your recording you can change them from within Zoom prior to upload.
If part of my upload fails, what should I do?
If part of your upload fails, you can retry only the files that failed to upload by clicking on the orange "Retry" button on the bottom right of your upload window. This will avoid the need to upload the successfully added files to your file room again.
Uploading from a Direct Link
At times, you may need to upload an image or file from a webpage to your File Room for import. Nextpoint makes it easy to push files embedded in a webpage directly to your file room without handling them. Here is how it works:
Navigate to the file room and to the folder in which you would like the file to appear. On the right hand side of the screen under the section labelled "Import files directly from a 3rd party location below" select the direct link icon.
After selecting the icon you will be prompted to enter a link.
You can find the direct link to any object on a webpage by right clicking on the image and selecting the option to "Copy image address." You can check if your link is a direct link by copying and pasting it into your browser. If the link is a "direct link" the browser will start downloading a file instead of loading a webpage.
Additionally, single files from Google Drive that are accessible to "Anyone with the link" can be uploaded directly by modifying their share link. You can check a file's accessibility and copy the share link by clicking on the 3 dots next to any google drive file.
Then you can modify the share link by copying the "FILEID" from the share link and pasting it into the address template below, replacing the characters "FILEID"
https://drive.google.com/uc?export=download&id=FILEID
Warning
Some zip files are flagged by Google Drive as "potentially dangerous" which will prevent you from uploading it via the direct link.
Once you have entered the link to the file you'd like to upload, then select import. Once importing is complete select Done.
Now you will find your image listed in the File Room, and will be able to import into review. Please note, if you'd like to import the image into a specific folder, then please navigate to that folder prior to uploading the image.
Uploading from OneDrive
1.Navigate to the File Room. On the right-hand side, you will see various 3rd party import options. Select OneDrive.
2. Then select Connect to OneDrive. After which you will be prompted to sign into your OneDrive account.
3. Once you have successfully logged in, you will be returned to the File Room where you will be able to view any documents/folders available in your OneDrive.
4. Choose the document/folder you would like to import by selecting the check box, and then press the Select button to import.
5. Once your selection has finished importing you can select Done on the bottom right-hand side.
6. Your selection will now be available in the file room.
Note: At this time there is a 1k file limit for OneDrive uploads. A workaround for this would be to import in batches of 1k. If you have any questions please reach out to support@nextpoint.com
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