Exhibit stamping allows you to label documents with court-ready identifiers (such as exhibit numbers, case details, or docket information) for use in depositions, hearings, and trial. The steps for applying exhibit stamps differ depending on whether your database is NextGen or Legacy.
Which database type should I follow?
If you see the badge in the top left next to the name of your database, follow the NextGen steps below. Otherwise, switch to the Legacy tab.
Before stamping exhibits in either version, you must create a folder and add your documents to it.
Note: Have you considered exhibit marking prior to depositions to consolidate your master exhibit list? If so, see our suggested exhibit stamping workflow here.
Applying Exhibit Stamps in NextGen Databases
Set the Exhibit Stamping Template
Before stamping, configure your template using the Exhibit Stamping Template.
Apply Exhibit Stamps
- Open any document within your stamping folder.
- Expand the Related Folders section in the upper-right panel.
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Click the blue stamp icon next to the stamping folder.
- The exhibit stamp appears instantly on the document.
- Advance to the next document to continue stamping.
Once you navigate away from a stamped document, the stamp is saved and the stamp icon turns green.
Note: A document can only have one exhibit stamp at a time. Re-stamping replaces the existing stamp.
Resize, Modify, or Remove Stamps
- Click the exhibit stamp to reveal resize handles.
- Drag to resize as needed.
- To remove a stamp, open the Layers panel and delete the exhibit stamp annotation.
Stamping Behavior
- Stamps appear instantly without re-processing.
- Stamps are branded into documents at export time.
- Stamps can be resized or removed without re-imaging.
Applying Exhibit Stamps in Legacy Databases
Set the Exhibit Stamping Template
Before stamping, configure your template using the Exhibit Stamping Template.
Apply Exhibit Stamps
Click on the first document in the population, look in the Related Folders section in the right sidebar. Click the icon to open the folder window and click the
icon to open the stamping interface.
When the stamping interface appears in the next window, use the following steps:
- Click the checkbox to add a stamp.
- Place the stamp where you'd like on the document.
- To apply a stamp only to this document, click Apply & Close.
- If you want to continue to the next document in the label set, click Apply & Next.
Your documents will re-process to burn the exhibit stamp onto the image, and the icon will change to green
to indicate that the document has been stamped.
If you need to re-stamp, don't worry, you can remove the document from the folder set, and the stamp will be removed.
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