The document splitting feature allows you to divide multi-page documents into separate individual documents at designated page breaks. This is particularly useful for reviewing large files that contain multiple distinct documents, making it easier to code, review, and prepare materials for production.
Which database type should I follow?
If you see
next to your database name, follow the NextGen database tab below. Otherwise, switch to the Legacy database tab.
Please note:
Document splitting is disabled when:
- The document contains redactions or highlights. This restriction prevents inadvertent disclosure of protected content.
What transfers to split documents:
- ✓ Bates numbers are maintained from the original document
- ✓ Confidentiality designations are preserved
- ✗ Existing coding (folders, issues, subject titles, notes) will not transfer and must be reapplied to split documents
Accessing the Split Document Interface
- Navigate to the document you want to split in your Review or Documents section.
- Click the three-dot menu in the upper right corner of the document viewer.
- Select Split document from the dropdown menu.
Alternatively, you can access splitting functionality through the Document Editor button in the top bar, which opens the same page management modal:
Creating Document Splits
The page management modal displays thumbnail previews of all pages in the document. From this interface, you can rotate pages, delete pages, or add splits.
Method 1: Single Page Splits
- Click on the page after which you want to create a split.
- Click the Add split button.
- A visual indicator appears showing where the document will be divided.
- Repeat for additional splits as needed.
- Click Save to execute the splits.
Tip
The split is created after the selected page. For example, selecting page 3 and clicking "Add split" will create one document containing pages 1–3 and a second document starting with page 4.
Method 2: Batch Splitting Multiple Pages
For documents requiring multiple splits, you can select multiple pages at once before clicking Add split. Two selection methods are available:
- Hold Shift and click to select a continuous range of pages — everything between your first and last click will be included.
- Hold Alt (PC) or Command (Mac) and click to hand-pick individual pages across the document as your split points.
Once you have the pages selected:
- Click the Add split button.
- Visual split indicators appear after each selected page.
- Click Save to execute all splits simultaneously.
Example
To split a 10-page document into four separate documents at pages 3, 5, and 8:
Select page 3, hold Command, select page 5, continue holding Command, select page 8.
- Click "Add split."
- This creates: Document 1 (pages 1–3), Document 2 (pages 4–5), Document 3 (pages 6–8), Document 4 (pages 9–10).
Locating Split Documents
After splitting is complete, the newly created documents appear as a new import batch:
- Navigate to Data > Imports.
- The split documents appear as the most recent batch.
- Click on the batch name to view all documents created from the split operation.
About the Original Document
The original master document remains in your database after splitting. This allows you to:
- Reference the complete original file if needed
- Revert to the unsplit document if the split was performed incorrectly
- Maintain a record of the original structure
If you no longer need the original document, you can trash it from your database after verifying the split documents are correct.
Please note:
When a document is split in Nextpoint any assigned Bates numbers will be maintained from original to the newly split documents, but any existing coding (folders, issues, subject title, notes, etc...) will not be maintained and will need to be reapplied.
Additionally, if a document is redacted and/or highlighted, the splitting feature will be disabled to prevent the inadvertent disclosure of marked up content, particularly redactions.
To start splitting documents, click Review and select the document you would like to view.
On the scissor icon drop-down menu click "Enable Splitting." Once enabled, the system will add a little scissor icon in between pages where users can choose to create breaks.
If turned on, you can simply mark all of the pages you would like broken out from a large file by scrolling to the page(s) and toggling on the scissor icon so it is blue.
Once done applying your splits, click the scissor icon at the top right of your document and choose "Split Documents on Flags" which will prompt a popup for confirmation.
Please note: the metadata & coding will be preserved in the original document but will NOT be applied to the split documents.
The newly split documents can be found via DATA > Imports as the most recent batch after your split.
Important Information about the Original
A master document remains in the system if you choose to keep it or need to revert back to the original, unbroken document for any reason.
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