Exhibits and Presentation in Litigation
Theater View
You can use Theater in Nextpoint Litigation to create document callouts and highlights. Using Nextpoint Theater, you are able to pull out particular sections of documents and highlight or underline key text. You can select multiple sections of a document and the tool will resize the text boxes. These documents can be shown through Nextpoint Theater to your audience or downloaded to be used in any off-line presentation tool.
How to access Theater
1. Open Theater from the main documents page
Go to MORE > Theater to launch a blank Theater window.
2. Open Theater when viewing search results
In grid view, click the 
and press the Theater icon
to view it in Theater. In the alternative, you can make sure the Theater icon is included in your Grid View Template and click on the icon to open up theater.
When in the Chron view, click the Theater icon 
next to a document to view it in Theater.
3) Open Theater when viewing a document
Go to Document options > View in Theater to launch a Theater window.
Creating Treatments in Theater
Creating a treatment begins in Theater with simple click, drag, and drop of your cursor to callout a section of the document. From here, you can further drag and drop your cursor to create highlight treatments, or hold shift + drag and drop in order to create a red underline.
Any treatments you create can be later saved, downloaded, recalled for presentation and/or exported in bulk.
Pro Tip: Use the hints from the image below and the provided keyboard shortcuts to create treatments in Theater. Any keyboard shortcuts listed below are also available via the question mark (?) drop-down when in Theater.
Document Hotkeys & Shortcuts
| Shift | Create an underline |
| W | Create a whiteout box |
| n, > | Go to next page |
| p, < | Go to previous page |
| f | Find by designation (e.g. CEX-10) |
| j | Jump to specific page |
| s | Save the current document treatment |
| 1-0 | Load a saved document treatment |
| z, u | Undo a callout/highlight |
| Z, y | Redo a callout/highlight |
| c | Clear all callouts |
| r | Reveal all callouts |
| d | Download page/callout (screen size) |
| D | Download page/callout (full size) |
| Esc | Close the document/Clear a Screen |
| ? | Show/hide help |
| Shift + left or right arrow | Rotate image |
Saving Treatments in Theater
To save your treatment, type "s" after creating the treatment to open the dialogue box shown below. You can save your treatment to an Issue, Folder (great for witness prep), or None.
Click Save, and your treatment will be available for recall.
Recalling Saved Treatments
While in Theater
To view the saved treatments in Theater, click "saved treatments" to see the thumbnails of your treatments.
Clicking on a thumbnail will open the saved treatment. You can also simply type the number of the saved treatment to recall it in Theater.
While viewing an individual document
You can also recall a saved treatment when you are viewing an individual document.
- While viewing a document, click Document options > Saved treatments to open up a list of thumbnails of saved treatments.
- Click on a treatment thumbnail to launch it in Theater.
- Click the
to delete a treatment. - If you don't see a newly saved treatment, click the
to refresh the list.
Export Saved Treatments
When viewing search results
From any grid view list of results, click OPEN FILTERS and drop down the Work Product section. Once open, scroll to the section titled Treatment Label and select All Treatments, or only a certain folder or issue for which you would like to export treatments (e.g. John Smith Depo Prep).
From DOCUMENTS tab in Litigation
Return to Litigation Workflow
Working with Nextpoint Theater
If your courtroom is equipped with an Internet connection, you can use Theater to present and annotate your documents.
Displaying Documents in Theater
Theater is a separate window that is launched from Litigation. The best way to present in Theater is to have a dual monitor setup, with your screen extended. This allows you to search for documents on your Primary Monitor, which only you can see, and display them on your Secondary Monitor, which will also display to the court.
You can either click on a 
icon for a document to display it in Theater, or enter the Exhibit Number in Theater itself to pull up the document.
Creating Treatments in Theater
Use the hints below to create treatments in Theater.
Saving Treatments in Theater
For an especially efficient presentation, pre-treat your trial exhibits prior to displaying them in court.
Create your callouts and highlights.
Type "s" to open the following dialogue box. You can save your treatment to an Issue (great for witness prep), a Folder or None. Click "Save", and your treatment will be available for recall.
Recalling Saved Treatments
To view the saved treatments in Theater, click "saved treatments" to see the thumbnails of your treatments.
Clicking on a thumbnail will open the saved treatment.
You can also simply type the number of the saved treatment to recall it in Theater.
For more information on creating document treatments, check out Creating Document Treatments in Theater.
Return to Litigation Workflow
Displaying Documents in Theater
Full Screen Video Deposition Viewing
Launch Theater by clicking the Theater icon, 
, next to a deponent or proceeding name.
You can watch a deposition video from the beginning, or cue up to designations.
1. Click on the video to play from the beginning.
2. Click on designations to open a list of clips.
3. Click on a clip to play it.
Return to Litigation Workflow
Viewing Deposition or Proceeding Video in Theater
Recent changes to web browsers have disabled Flash Player by default, which will stop you viewing video files in your browser. While Nextpoint works on a more permanent solution, here are some directions that will allow you to enable Flash Player.
Follow the guide below for your specific browser, Nextpoint recommends using Google Chrome.
Google Chrome
- Enter chrome://settings/content/flash in your browser.
- Under the Allow heading, click "Add".
- Enter the URL of your database, it will look like this:
https://<your-case>.nextpoint.com
(This URL can be found at the top of your browser when viewing any page in your Nextpoint database) - Click "Add" and you're all set!
Microsoft Edge
- Click the "three dot menu" on the top right of the browser.
- Navigate to the bottom of the fly-out and click "Settings".
- Towards the bottom click "View advanced settings".
- To enable Flash, simply move the slider to the "On" position.
Firefox
- Follow this guide from Adobe: https://helpx.adobe.com/flash-player/kb/enabling-flash-player-firefox.html
- If you are unable to find the Plugin in Firefox, you'll need to download Flash Player for Firefox (https://get.adobe.com/flashplayer), then repeat the instructions in Part 1 to enable Flash Player.
Safari
- Follow this guide from Adobe: https://helpx.adobe.com/flash-player/kb/enabling-flash-player-safari.html
- If you are unable to find the Plugin in Safari, you'll need to download Flash Player for Safari (https://get.adobe.com/flashplayer), then repeat the instructions in Part 1 to enable Flash Player.
Enabling Flash Player to View Videos in Nextpoint
Working with Exhibits
Nextpoint Litigation allows you to link exhibits to transcripts in two ways. You can relate a document to a deposition or proceeding transcript, and once a document is related, you can create hyperlinks within the transcript. See information on both below.
Relating Documents to a Transcript
To relate exhibits to their associated transcript, first import the transcript via the DEPONENTS or PROCEEDINGS tabs. You can then import and relate the associated exhibits in one of two ways:
This option is beneficial for importing and relating multiple documents/exhibits:
- Navigate to MORE > Data > File Room and upload the transcript exhibits, Import accordingly.
- After import, create and apply a folder for the particular transcript's exhibits (e.g. "John Smith Exhibits").
- Once the exhibits have been imported and the folder applied, navigate to the related transcript via DEPONENTS or PROCEEDINGS and click "Relate Folder" under the Related Documents drop-down.
- Select the folder of exhibits you would like to relate to the transcript, and click "Submit"
- The documents/exhibits contained within the selected folder will then show as being related to the transcript in both the transcript viewer and from the DEPONENTS or PROCEEDINGS tab.
This option allows for the import and relation of only one document at a time.
- Navigate into the desired transcript via DEPONENTS or PROCEEDINGS.
- Click blue "Import" under the Related Documents drop-down.
- A new window will prompt you to give enter a Title and Shortcut for the document, as well as any Link names that will become hyperlinks in the transcript. Add File From File Room/Computer or Drag and Drop the document file, and click "Import Related Document".
- The document/exhibit selected for import will then show as being related to the transcript in both the transcript viewer and from the DEPONENTS or PROCEEDINGS tab.
Hyperlink a Document in a Transcript
After you have related a document to a transcript, you can add hyperlinks for quick access when viewing the transcript. Click on the 
button to open the edit window. Enter the Names you would like to create hyperlinks for, then click Make Edits.
The Document Names will now appear as hyperlinks within the transcript.
- Clicking on the hyperlinked title within the Related Documents section will toggle amongst each entry of that specific exhibit in the transcript.
- Clicking on the hyperlink within the transcript will open that exhibit in a new tab of your browser.
Using Related/Linked documents in a Transcript:
- Import a new document to relate to the transcript.
- Click on the document name to jump to each entry of that particular exhibit in the transcript (when hyperlinked).
- Add or Edit hyperlinking to the document
, or delete the relation 
. - Open the document in a new tab of your browser.
- Insert text which should be hyperlinked within the transcript.
- View a list of all the related documents in a new tab of your browser.
For more information on working with transcripts, click here.
Return to Litigation Workflow
How to Relate Exhibits to Transcripts & Create Hyperlinks
The template is customizable, to change the appearance go to MORE > Settings.
Return to Litigation Workflow
Setting Up the Exhibit Stamping Template
To create your trial exhibit list, first create a folder in which you will organize your exhibits.
To build your trial exhibit list document-by-document:
When viewing a document, open the Related Folders drop-down list.
- The gray folders listed indicates that the document is already a part of that folder set.
- Clicking the pencil icon will allow you to make edits.
Click the dropdown menu to choose another folder you'd like to add to related.
You can enter the Exhibit Number by clicking the pencil icon. If you leave it blank, the next available number will be used.
You can also enter Offered and Admitted dates, as well as any Notes for the exhibit.
When you are done, click "OK" and then Save. Your document is now a part of the exhibit set.
Export and Download your Exhibit List
To quickly download a trial exhibit list, go back to the main Documents tab and select Export Exhibit List from the dropdown menu next to the Folder containing the trial exhibit list you wish to download.
Choose whether you would like to Download CSV or Download PDF.
You will be able to download an exhibit list like the one below.
If you wish to add multiple documents to your exhibit list at the same time, click here to learn how.
When you are ready to stamp your trial exhibits, click here to learn how.
Return to Litigation Workflow
Creating a Trial Exhibit List
Before you stamp your exhibits, you must create your folder, and add your documents to it. Then set your stamping template.
Note: Have you considered exhibit marking prior to depositions to consolidate your master exhibit list? If so, see our suggested exhibit stamping workflow here.
Click on the first document in the population, look in the Related Folders section in the right sidebar. Click the icon to open the folder window and click the
icon to open the stamping interface.
When the stamping interface appears in the next window, use the following steps:
- Click the checkbox to add a stamp.
- Place the stamp where you'd like on the document.
- To apply a stamp only to this document, click Apply & Close.
- If you want to continue to the next document in the label set, click Apply & Next.
Your documents will re-process to burn the exhibit stamp onto the image, and the icon will change to green
to indicate that the document has been stamped.
If you need to re-stamp, don't worry, you can remove the document from the folder set, and the stamp will be removed.
Return to Litigation Workflow